11. Employment Guidelines

11.1 Honorariums
An honorarium is a payment made to an individual for participation in a University sponsored lecture, seminar, concert or other creative work. The services involved vary, but are generally associated with oral presentations made at university sponsored functions. The arrangement between the individual and the university is informal. It does not involve a contract and invoicing is not required. The department should process the transaction as an unencumbered payment. A W-9 or Consulting and Professional Worksheet form must also be completed. If the arrangement includes reimbursement for travel expenses, these expenses may be included on the same unencumbered voucher as the honoraria payment. University faculty and staff CANNOT receive honoraria from the University and must be paid through payroll.  http://www.fa.ufl.edu/uco/handbook/handbook.asp?doc=1.4.13.4

When the department has received the completed http://conferences.dce.ufl.edu/Forms/ or Consulting and Professional Services Worksheet http://conferences.dce.ufl.edu/Forms/ the individual should be setup as a vendor at http://www.erp.ufl.edu/faqs/vendor.shtml

11.2 Extra State Compensation
UF employees who are paid for participation in a University sponsored lecture, seminar, concert or other creative work should be paid using Extra State Compensation (ESC).   If you are plan to pay ESC, make sure that it is noted in your initial budget.  DCE will then setup an HR code to process the payment.  An HR 600 should be completed with employee, supervisor and chair/directors signatures.  The signed HR 600 should be routed to DCE Dean’s Office for processing.  Please consider any applicable fringe benefits when planning your budget.
HR 600 http://conferences.dce.ufl.edu/Forms/

Continue to the Next Page - Contracts/Letters of Agreement

Return to the Table of Contents